Burwell Village Carnival

Stall Applications

Burwell Carnival 2025

Saturday 5th July, 1-11.30pm
Recreation Ground, Burwell, Weirs Drove, CB25 0EZ

The objective of our events is to provide entertainment and activities for all the community at large to enjoy. Previous attendance 3.5k+ people, which we hope to attract again, with all money raised from events prior to and throughout the day put towards running future events and worthy causes/groups within the community. Find out more here about the causes we support.

Stalls:

The fee for a 3.5m sq. pitch is:

£40 - commercial/craft trader rate
£30 - local charity/Burwell community group running a stall for fundraising rate - all monies you raise are going to a charity or local community group!

Please bring, and erect, your own gazebo and table for your merchandise to be displayed on and purchased from. The event is outdoors, no cover is provided and there may well be weather conditions which need to be sheltered from!
Unfortunately no power can be provided - sorry!
There will be space for one car to be parked behind your allocated stall pitch during the event.
All vehicles must be accompanied on and off the field by event stewards as this is a legal and safety requirement.
Stall holders will have access to Recreation Ground from 09:30 am and will need to be set up and ready to trade for +1pm, when the event will be open to the public.
We ask all stalls must remain open/in-place until 5pm minimum at which time vehicles will need to be escorted by event stewards from the site.

Food Vendors

You will need your own power supply and provide a copy of all relevant safety and insurance certificates. Fees are:

£200 for food vendors - access all day including evening event
£100 for drinks providers (please note we have our own bar so are not looking for any sellers of alcoholic drinks)
£150 Food providers coming 5pm onwards

Stand types available

Trade Stand applications are not yet open. Please come back soon.

Name:	Size:	Cost:
Community Awareness groups / Charities	3.5m x 3.5m	£30.00
Craft / Independant Trader Stall	3.5m x 3.5m	£40.00
Drinks provider	-	£100.00
Food vendors - evening event only	-	£150.00
Food vendors - all day access	-	£200.00

Your trade stand application

To make your application please complete the online application form:

Trade name:

Stand type:

Name of person booking the stand:

Address:

Town / City:

County:

Postcode:

Home Tel:

Mobile Tel:

Contact Name:

Contact Email:

Website:

Product description:

Please provide a description to be used for advertising. Please note that this description will be visible to the public on the stalls page of the carnival website.

Special requirements:

Are there any special requirements or other info you would like to pass on to the carnival committee?

I have read the website privacy policy

I have read and agree to the event terms and conditions

See below. We will not be able to accept your application if you cannot agree to these terms and conditions.

Submit application

Applying for your stall

To make your application please register and / or log in to complete the online application form.

TERMS AND CONDITIONS FOR THE EVENT:

All stallholders must have their own public liability insurance.
Stallholders will man their own stall for the duration of the event.
Stallholders are reminded that they must provide their own cover/gazebo for the day.
Exhibitors are responsible for clearing their site of all rubbish.
Stallholders are solely responsible for the safe keeping of all goods and items on their stands.
Exhibitors using marquees, awnings etc must ensure they are of sound, good condition and appearance and contained within their plot/space.
Organisers reserve the right at their discretion to refuse booking without any reason being given. Submission of a completed booking form is not a guarantee that space will be made available.
We regret refunds will not be given for bookings cancelled by exhibitors.